Rental Calendar

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Rental Information
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Rental Information

Customize your corporate retreat, wedding or other special event

Camp Red Cedar offers the ultimate in customized rentals.  Want to have an overnight retreat in a gorgeous natural setting for your staff?  Done!  What about a wedding on our beautiful bridge over the lake, followed by a reception in our new build Activity Center?  We can do that, too.  At Camp Red Cedar, you’ll find a wide range of options to customize your next special event or celebration.

Choose from the options below to plan your perfect event. And don’t forget to peruse the “Customized EXTRAS” at to add more adventure during your visit to this idyllic nature haven in northeast Indiana!

EXCLUSIVE VENUE FEATURES:

  • 6,250 SQ FT heated and cooled venue space
  • Spacious seating, all on one level, and totally accessible for up to 250 people
  • Scenic views with wooded meadows and a covered bridge overlooking 10-acre lake
  • (40) 60” tables that seat up to 8 people
  • Covered lakeside porch and seating
  • Covered drop off area
  • Bridal party cabin
  • Indoor/Outdoor fireplaces
  • Large catering prep kitchen for preferred vendors
  • Paved and accessible parking for 150 vehicles
  • ADA accessible restrooms
  • Nearby hotels
  • State-of-the-art audio and video equipment for corporate events only

EVENT PRICING/DEPOSIT/AND PAYMENT SCHEDULE:

PRICING SCHEDULE:
April-October
Saturday Only $5,500
November and March Only
Friday and Saturday $4,500
Monday-Thursday $1,800
December-February

Friday and Saturday $3,500
Monday-Thursday $1,800
Year-Around
*Special pricing for non-for-profits (call for more details)*

ADDITIONAL FEES:

  • Onsite ceremony locations available: $500
  • Rehearsal/Early set up, day prior to event: $950
  • Special holidays will be priced $1,000 above standard pricing listed above.

Preferred Vendors

CATERERS/BAR SERVICE:



Club Soda
Empyrean Events and Catering
Catablu/Blu Spoon Catering
Shigs N’ Pit
EVENT PLANNERS:


Four-Thirty Events
Club Soda
Empyrean Events and Catering
PARTY/DECOR RENTALS:

Mutton’s Rental
A Party Apart
DJ SERVICES:Alomar Entertainment

Benefits of vendors listed above:

  • Understand and support our mission
  • All hold proper permits, insurance, and licensed staff for bar services
  • Highly regarded professionals with high performance standards
  • Good reputations and well established within the community
  • Flexible menu options available to match event budget
  • Offer all décor, flatware, linens, tables, chairs, tenting, and large crews for set up and tear down

Deposit and Payment Schedule

Reservations of the Venue are taken on a first-come, first-served basis. To reserve the date requested, Camp Red Cedar requires an executed copy of this Agreement along with a non-refundable initial payment of 20% of the total rental cost.

A second payment of fifty percent (50%) of the balance is due six months prior to the event date. Payment of the remaining balance of the rental fee is due sixty (60) days in advance of the event.

Damage/Excessive Cleanup Deposit 

In addition to the Venue rental deposit, a damage/excessive cleanup deposit is required in the amount of $500.00 and is due at the same time as the final payment. Camp Red Cedar reserves the right to use any or all of the damage deposit toward any of the Customer’s obligations under this contract or any claims that Camp Red Cedar may have for extraordinary cleanup, damages to or destruction of any property located in, on, or around the premises belonging to Camp Red Cedar as a result of Customer’s use of the premises or in any way relating to the event. If extra labor and/or cleanup is required as a result of Customer’s use of Camp Red Cedar’s Venue, Customer agrees to pay for such items at the below agreed upon rates:

  1. Labor to clean up unnecessary messes such as vomit, spilled alcohol and other liquids, or extra restroom cleanup from Customer’s guests’ lack of personal responsibility or hygiene. $50.00/occurrence
  2. Damage to Venue in any form will be photographed by Camp Red Cedar and a formal repair/cleaning cost invoice will be submitted to Customer along with any remaining unused balance of Customer’s damage deposit. 

The remaining balance, if any, of Customer’s damage and excessive cleanup deposit will be refunded by Camp Red Cedar to Customer within 14 days following the event or within 14 days following completion of repairs and/or cleanup, whichever is later.

Deposits and payments will be made by cash or personal check (made payable to Camp Red Cedar) on the schedule noted below. Customer may have the option to pay via credit card with the understanding that a 4% convenience fee will be charged. A receipt from Camp Red Cedar will be provided for each payment made by Customer.

Cancellation or Contract Modification Policy:

CANCELLATION POLICY. In the event Customer cancels the event, Customer shall notify Camp Red Cedar immediately in writing or by email. Once cancelled, the Customer shall be responsible for agreed liquidated damages, which the parties further agree are reasonable. The agreed upon reasonable liquidated damages are as follows:

  1. In the event Customer cancels the event more than one (1) year prior to the event, Customer shall forfeit as liquidated damages the entire amount of the initial payment as identified in Section 3 of this Agreement.
  2. In the event Customer cancels the event less than one (1) year but more than six (6) months prior to the event, Customer shall forfeit as liquidated damages twenty-five percent (25%) of the remaining balance as identified in Section 3 of this Agreement.
  3. In the event Customer cancels the event less than six (6) months but more than three (3) months prior to the event, Customer shall forfeit as liquidated damages fifty percent (50%) of the remaining balance as identified in Section 3 of this Agreement.
  4. In the event Customer cancels the event less than three (3) months prior to the event, Customer shall forfeit as liquidated damages the entire remaining balance as identified in Section 3 of this Agreement.

DATE CHANGES. If Customer requests to change the date of the event for any reason, it shall be within Camp Red Cedar’s sole discretion to transfer the reservation to the requested date. The Customer agrees that in the event of a date change, any expenses, including but not limited to deposits and fees that are non-refundable and non-transferable, are the sole responsibility of Customer. The Customer further understands that last minute changes may impact certain aspects of Customer’s event, and Customer agrees that Camp Red Cedar is not responsible for any negative impacts as a result of Customer’s last minute changes. 

Additional Information

SECURITY.Customer shall be responsible for hiring two (2) uniformed police officers to remain at the Venue during the event. The officer must be present ½ hour before the event begins and is required to stay until the last person leaves the Venue and grounds.

 It is solely Customer’s responsibility to contact, hire, and pay for the presence of the officers. Customer must provide Camp Red Cedar with proof of hiring police officers as well as contact information for the event no later than one (1) week before the event. This proof may be a written confirmation via email.

SITE VENDORS. Customer may hire only vendors identified as Approved Vendors from the list of Approved Vendors provided by Camp Red Cedar. Customer is responsible for the set-up, break-down, and clean-up of the catered site regardless of whether such responsibility is delegated to an Approved Vendor. All event trash must be disposed of in the designated areas at the conclusion of the event and removed offsite by a responsible Approved Vendor. All Approved Vendors must adhere to the terms of our guidelines of this Agreement and Appendix A.

CATERING AND ALCOHOLIC BEVERAGES. It is understood and agreed that Customer shall serve beverages containing alcohol only if such beverages are provided and served by an Approved Vendor from the list of Approved Vendors provided by Camp Red Cedar (including but not limited to beer, wine, champagne, mixed-drinks with liquor, etc.) who maintain the proper licenses and insurance to provide such alcoholic beverage service. Vendor must have on file in office that has a Certificate of Insurance, as well as a copy of their Retail Merchant’s Certificate.  Camp Red Cedar has adopted the following Alcohol and Catering policy and it is stringently enforced. No deviations will be allowed.

Customers are prohibited from providing their own alcohol at events held at Camp Red Cedar. Camp Red Cedar will not pick-up or sell any alcoholic beverages. Any Customer wishing to serve alcohol at events held at Camp Red Cedar must contract with an Approved Vendor that has a “Catering License” as issued by the Indiana Alcoholic Beverage Commission. This business must have their employee serve the alcohol and are responsible for ensuring adherence to all Indiana State laws regarding alcohol service are adhered to.

Customer must abide by the following rules:

  1. Customer shall take full responsibility for and hold Camp Red Cedar harmless from ALL liability arising from the serving and consumption of alcoholic beverages.
  2. If caterers are to serve or provide a bartender to serve alcoholic beverages, the caterer shall provide to Camp Red Cedar a certificate of insurance evidencing a Liquor Liability Policy at least seven days prior to Event Date.
  3. If Customer or any Event participant violates any of these terms regarding alcoholic beverages, Camp Red Cedar will immediately terminate the event with no refund and impose an additional fee of $1,500.00.
  4. Alcohol will be served only to individuals 21 years of age or over.

Rules & Guidelines

Use of Facility

CAMP RED CEDAR’S GUIDELINES

BEHAVIORAL CONDUCT. Camp Red Cedar reserves the right to request any person or group of people acting unruly, or harmful to themselves or others, to leave the premises. Assistance from the on-site police officer(s) may be required if this request is not met immediately.

The following is a list of rules and regulations to be upheld by the Customer, which includes all event planners, wedding coordinators, and vendors who are involved in the planning and execution of a special event or wedding on the premises of Camp Red Cedar;

  1. No foul or abusive language or obscene gestures
    1. No intoxication or other signs of impairment related to alcohol consumption
    1. Use of illegal drugs or other illicit substances is not permitted. Violators will be escorted from the premises.
    1. Physical violence of any kind will not be permitted
    1. No obscene or indecent clothing
    1. No use or possession of weapons of any kind
    1. The Venue includes a gas fueled fireplace. This fireplace is to be used for ambiance only, not as a source of heat. If Customer desires to use the fireplace, prior arrangements with Camp Red Cedar must be made. Since our fireplace operates on natural gas, guests may not throw trash, paper or other objects into the fireplace. An extra cleaning fee will apply if this occurs.
    1. Other areas outside the Venue are off limits to guests during events. Areas include but are not limited to; bridge, beach area, barns, cabins, etc.

PARKING. Guests are allowed to park in the two parking lots provided with handicapped accessible areas. Parking available for up to 200 guests. Parking attendant may be required for large events. Overflow parking must be pre-approved with Camp Red Cedar prior to event date.

CANDLES. The use of any type of flame is strictly prohibited within the Venue and throughout the premises. A flameless candle, which is battery operated, is permitted. This is non-negotiable.

CHILDREN. Please ensure all children under the age of 16 years old must be properly supervised while on the premises. This includes preventing children from disturbing nature (including but not limited to plants, rocks, trees, etc.), as we must preserve the natural habitat of our premises for our programs and camps for kids and adults of all ability levels.

DECORATIONS. Customer shall not place any nails, hooks, tacks, push pins, screws, tape, gummed backing or other fasteners into any part of the Venue or place or permit to be placed signs on walls in any part of the Venue. No decorations such as posters, pictures, or banners, are to be fastened to walls, woodwork, windows inside or outside the Venue. Decorations may not be hung from light fixtures or ceiling. In addition, the use of helium balloons and glitter are prohibited. All decorations must be removed without leaving damage.  

EVENT ENDING TIME. All events must end by 11:00 p.m. in order to allow for clean-up and closure of the site by 11:59 p.m. Additional late fee of $500 may be applied if end time exceeds event rental time.

FAREWELL CEREMONY. To protect our wildlife, the use of rice, glitter, birdseed, pyrotechnics or confetti is not permitted for any farewell ceremony at the end of a wedding ceremony held at the Venue. .

MUSIC AND ENTERTAINMENT. Although music (both live and recorded) is permitted at the Venue, all music must be contained at an acceptable sound level so as not to disturb the local surrounding area. Camp Red Cedar, in its sole discretion, reserves the right to require Customer to cease the music it deems inappropriate. Camp Red Cedar also reserves the right to require Customer to lower the sound level or cease playing music, in its sole discretion.

PETS. No pets are allowed on the premises. However, a family pet actually involved in an event will be considered. Customer is required to obtain permission from Camp Red Cedar before a pet may be permitted on the premises. 

PHOTOGRAPHY. The many natural settings around Camp Red Cedar are important to other events held on the premises, including our summer camps for our programs and camps for kids and adults of all ability levels. Camp Red Cedar reserves the right to allow or disallow Customer from using any area of the premises for wedding/reception photograph sessions. Camp Red Cedar also reserves the right to use any photographs or other media reproductions of an event in our publicity and advertising materials. Use of grounds outside of Venue area must be pre-approved and coordinated with Camp Red Cedar prior to use.

SECURITY. Two (2) uniformed police officers must be hired for all events over 100 guests. This requirement is non-negotiable. It is Customer’s sole responsibility to hire the police officers.

SIGNAGE. You may post your event’s sign or hang balloons at the front entrance to Camp Red Cedar, but please do not attach anything to or cover up our entrance sign. Please also avoid placing nails or screws in the trees.

SMOKING. Camp Red Cedar is a smoke free campus.  No smoking is within the Venue or any place on the Camp Red Cedar campus.

VENUE SPACE CHANGES. Any rearranging or movement of the Venue’s contents or furniture must be pre-approved by Camp Red Cedar. It is the Customer’s responsibility to restore all areas to their original appearance.

Alcohol and Catering Service

  1. Camp Red Cedar has adopted the following Alcohol and Catering policy and it is stringently enforced. No deviations will be allowed.

  2. Renters are prohibited from providing their own alcohol at events held at Camp Red Cedar. Any Renter wishing to serve alcohol at events held at Camp Red Cedar must contract with a business that has a “Catering License” as issued by the Indiana Alcoholic Beverage Commission. This business must have their employee serve the alcohol and are responsible for ensuring adherence to all Indiana State laws regarding alcohol service are adhered to.

  3. Individuals may prepare and serve their own food at events held at Camp Red Cedar facilities. However, if they choose to hire a caterer, the caterer must meet specific requirements: they must have on file in office that has a Certificate of Insurance, as well as a copy of their Retail Merchant’s Certificate. Caterers should contact Camp Red Cedar at (260)637-3608 to request information concerning requirements.

  4. Renter must abide by the following rules:
    a) Renter shall take full responsibility for and hold Camp Red Cedar harmless from ALL liability arising from the serving and consumption of alcoholic beverages

  5. b) If caterers are to serve or provide a bartender to serve alcoholic beverages, the caterer shall provide to Camp Red Cedar a certificate of insurance evidencing a Liquor Liability Policy at least seven days prior to Event Date.

  6. c)Renters, at their own expense, must have an off-duty law enforcement officer providing security during any event at which alcohol is served. The officer must be present ½ hour before the Event begins and is required to stay until the last person leaves the Facilities and grounds.

  7. d)If Renter or any Event participant violates any of these terms regarding alcoholic beverages, Camp Red Cedar will immediately terminate the event with no refund and impose an additional fee of $500.00.

No Smoking or Open Flames

  1. Camp Red Cedar is a smoke-free environment. Smoking is prohibited in the buildings and grounds at all times. In addition, no open flame of any kind is allowed on the premises except for use of the designated fire-pit as arranged with Camp Red Cedar Representative.

Clean-up

  1. Renters shall clean-up the premises as required as the Clean-Up Checklist provided by Camp Red Cedar. If Renter fails to do so, Camp Red Cedar will retain the Renter’s Security Deposit. If the Security Deposit is insufficient to pay for restoration of the Facilities or grounds, Renter agrees to pay to Camp Red Cedar, upon demand, the sum necessary to restore the Facilities and/or the premises to its original condition.

General Policies

  1. User group agrees to abide by all written posted guidelines pertaining to use of Camp Red Cedar facilities.
  2. Renter shall be responsible for conduct of all persons on the premises for the reason of the rental. This includes financial responsibility for damage to any Camp Red Cedar property resulting from the actions of any such persons.  Visitors will not damage or in any way deface the Facilities, buildings, grounds, equipment or furnishings. Renter will not make or allow any alterations to the Facilities or grounds. Camp Red Cedar will retain that portion of Renter’s Security Deposit to repair the damage. If the Security Deposit is insufficient to pay for repairs, Renter agrees to pay to Camp Red Cedar, upon demand, the sum necessary to restore the Facilities and/or the premises to its original condition.
  3. Renter is responsible to make sure that all participants are aware of these terms and conditions and that all participants comply with these terms and conditions.
  4. Please observe all posted signs
  5. Please park vehicles only in designated parking areas.
  6. All Camp Red Cedar’s facilities are smoke free environments. No smoking is allowed in facilities or on the premises. The evidence (physical evidence or the lingering smell of smoke) of smoking in our facility will result in an additional $250 cleaning fee added to the final billing.
  7. Red Cedar, and those persons authorized by it, shall have the right to enter the Facility at all reasonable times for any reasonable purpose, as well as at any time in the event of emergency involving possible injury to property or persons in or around the Facility.
  8. Camp Red Cedar reserves the right to refuse service to anyone whose goals and philosophies are not compatible with our mission.
  9. User groups shall comply with all applicable laws, codes, and regulations.
  10. Violations of our strictly prohibited list will result in an additional fee of $100 added to the final bill. Evidence found on site after the group has left the grounds will constitute a violation and a fee will be assessed.