Please read over the following information to guide your camp experience for your registered week
WHAT TO BRING TO CAMP
The following items are prohibited at Camp Red Cedar: cell phones or web-enabled devices: (laptops, iPods, iPads (tablets), MP3 players, expensive electronics) illegal substances such as drugs and alcohol, cigarettes and other tobacco products, adult/inappropriate books and/or magazines, weapons of any kind, walkie-talkies, inappropriate messaged t-shirts, prank items (shocking pens, handcuffs, mechanical bugs, or magic ink), skateboards, bikes, camper-owned vehicles, pets, televisions, laser pens.
WHEN ARRIVING/PICKING UP AT CAMP RED CEDAR
Camp Red Cedar has temporarily reduced public access and has modified drop-off/pick-up procedures to limit physical interaction and help protect staff and clients due to COVID-19. Please review the updated procedures below.
Just a reminder that if you are using google maps please search for Camp Red Cedar instead of 3900 Hursh Road. Hursh Road is the only able to be accessed by either Tonkel Road or Auburn Road.
Drop off traffic flow:
Arrival at Camp
Staff will help campers maintain social distance as much as possible indoors and outdoors. They will also wear mask while providing personal care and inside any buildings. We recommend any campers that are not currently vaccinated or that are considered high risk, wear a mask while at camp. The camp store has masks for sale for $8.00.
CAMP HEALTH CARE POLICY
Camp Red Cedar is fully equipped to handle routine cuts, bruises and other types of injuries. We have a complete line of over-the-counter medications available to campers as needed. As with all over-the-counter medications, our health staff checks the camper’s health form for allergies, contradictions, and parental permission for medical assistance.
In case of illness or accident, campers are cared for by camp staff with direction from a medical nurse, if needed. Parents are contacted when there are any important medical concerns. In case of an emergency, campers are taken to Parkview Regional or DuPont Hospital. Camp Red Cedar is compliant with HIPAA (Health Insurance Portability and Accountability Act). No one will be given copies of your plans or reports without your permission.
When you check-in at camp, we ask that you drop off all medications (including any forms of over-the-counter medications) with our admin staff and provide instructions for scheduling of medication distribution. MEDICATIONS MUST BE BROUGHT IN THE ORIGINAL PACKAGING.
Camp Red Cedar is a no smoking facility.
EARLY CHECK-OUT POLICY
If your child will be leaving early, please notify the office personal, in writing, on the morning of the designated day or before. The staff will have your camper prepared to depart at your requested time.
We CANNOT legally release a camper to anyone other than those listed on the authorization list on the paperwork packet.
Transfer PolicyCamper transfers from one session to another or from one program to another will only be made if space is available. Transfer requests must be submitted in writing to the director. Waiting List In the event that a camp or riding session fills prior to your registration, we may place your child on our waiting list. You will be contacted if a spot becomes available. Age ExceptionsCamps must be the age indicated in the camp brochure by the first day of camp. There will be no age exceptions. Camps are designed with curriculum and programming for campers of a certain age. Pro-rating Camps We believe that a true camp experience is a week-long experience. For this reason, we do not pro-rate camps. Tax Information for Camp Red Cedar Tax ID: 35-1049596 Camp Red Cedar is a non-for-profit 501 C3 organization
If you must cancel your attendance, please contact the camp office immediately. Full refunds are given for certified medical reasons only. Late arrivals/early departures and campers sent home for disciplinary reasons receive NO refunds. The $75 registration fee per week is non-refundable. If you develop a schedule conflict, you may change your session attendance with no penalty, as long as space is available.
VISITORS, TELEPHONE CALLS, AND HOMESICKNESS POLICIES
We ask that parents and/or friends do not visit or call campers during the camping session as campers are busy playing, developing independence, and having fun! Campers are not permitted to have cell phones at camp. This policy helps reduce homesickness and results in an improved program. Please feel free to call the camp office and speak with the Director or Program Manager for any extenuating or family situations. We post camper pictures on our Facebook page weekly, giving parents the opportunity to see our wide variety of camp activities. You might even see your child in one of the pictures!
STAY CONNECTED TO YOUR CAMPER
Facebook has become a valuable tool in allowing you to stay connected to your child while at camp. Pictures, videos, updates and blogs will be posted weekly. All updates can be found at facebook.com/CampRedCedar. A Facebook account is not required to view the pictures. Be sure to tag your photos so you can share them with your camper when they arrive home.
While your camper is at Camp Red Cedar, we encourage you to keep in contact with them. The preferable methods of communication are letters and e-mails.
When sending letters and packages using the U.S. Postal System:
Camp Red Cedar
3900 Hursh Rd.
Fort Wayne, IN 46845
LOST AND FOUND POLICY
As campers get involved in activities, they tend to leave clothing and other belongings around camp. Every attempt is made to return lost items while your camper is at camp. Camp Red Cedar is not responsible for the loss or breakage of clothing and equipment, and we encourage you to only bring items that would not upset the family if lost. Please include the last name (not initials) on all clothing, equipment, bedding (sleeping bag) and baggage. This includes water bottles and cameras. This is especially important with all overnight campers. Take time to check for lost items before you leave camp. If you notice something is missing after returning home, please call the office immediately. If you find some items that do not belong to your child, please return them to camp the following day. Unclaimed items are distributed to local charities.
It is the policy of Benchmark Human Services/ Camp Red Cedar to provide employment, training, and other services to individuals without regard to race, color, sex, religion, national origin, age, and/or mental or physical disabilities.
PERSONAL CONDUCT & DRESS
Campers are responsible for their behavior while at camp. If a camper’s behavior causes undue risk for the safety and/or well-being of themselves or others, we will contact the parent/guardian and the child will be required to leave camp. Additional cause for immediate dismissal can include, but is not limited to: continual behavior disruptions, possession of alcohol, tobacco, drugs or firearms.
Campers dismissed because of inappropriate conduct are not eligible for any refund of fees. In striving to provide an environment of caring, honesty, respect, and responsibility, campers wearing clothing and/or bringing equipment with inappropriate messages and/or are deemed overly revealing (including bathing suits) will be asked to change their clothing/cover up.
Participants enrolled in traditional lessons, therapeutic lessons, specialty camps (Journey, DSANI, and Explorer), Quest Retreat and Range Rider camp are scheduled for riding times with the horses. It is required to complete all paperwork annually, including the Equine Liability Release Form, Rider’s Medical History and Physician’s Statement with a Doctor’s signature, for the individual to be able to participate in horseback riding.
SHOWDEO – FAMILY FUN NIGHT
Don’t miss Showdeo, our family fun night at Camp Red Cedar. All campers, riders, and their families are invited to attend. Families participate in a variety of exciting activities with their camper including boat rides, hay rides, making s’mores by the campfire, walking the trails, arts and crafts and more! All Range Riders campers are invited to demonstrate to family and friends, the riding skills they learned at camp. This is a great opportunity for parents to experience and see first-hand, all of the fun their campers enjoyed at Camp Red Cedar. Open to the public.
CAMPERS WITH SPECIAL DIETARY, EMOTIONAL, COGNITIVE OR PHYSICAL NEEDS
If your camper has any special dietary, emotional, cognitive, or physical needs or has difficulty in a mainstream situation, please contact the camp office. We are able to accommodate campers with a wide variety of needs when we are made aware of the needs and have adequate time to ensure that we can place the proper staff with the individual. Counselors are told about camper situations on a “need to know” basis. Please arrange a meeting and/or tour of the camp with the program manager to ensure that the needs of the participant do not exceed our training and capabilities. Your full disclosure of abilities is much appreciated.
Annually, we require each camper to submit updated paperwork and have an accurate health history on file. Doctor’s signature is required only if the camper is participating in horseback riding activities. All paperwork and balance of fees are due a minimum of 2 weeks before camp begins.
ASSESSING SERVICES WITH BENCHMARK HUMAN SERVICES/CAMP RED CEDAR THROUGH WAIVER
If you are interested in any Benchmark program(s) that you are not in right now, contact your case manager or Benchmark staff to see if you are eligible to enroll. Your case manager or Benchmark staff can also help you look into receiving services from other programs in the community. In Indiana you can apply for any Benchmark program through the Bureau of Developmental Disabilities Services (BDDS), Vocational Rehabilitation (VR) or Area Agency on Aging (AAA). Each program has its own guidelines. Your application will be reviewed to see if you meet these guidelines.
Recreation Therapy uses structured activities in dynamic settings that unlock your potential for greater physical, mental and emotional well being. Activities designed to enhance your skills and abilities will get you up and moving, doing new and exciting things. Typical services are offered in the community and at Camp Red Cedar.
RIGHTS AND RESPONSIBILITIES OF PERSONS RECEIVING SERVICES
Individuals receiving services at Benchmark Human Services/Camp Red Cedar are encouraged and assisted in recognizing and exercising their rights, as well as in honoring their responsibilities.
Individuals served have the right to:
INDIVIDUAL RIGHTS GRIEVANCE PROCEDURE
The following procedures ensure that individuals receiving services are able to exercise their right to file grievance/rights and have access to an internal appeal if they feel their rights have been violated.
Indiana Protection and Advocacy Commission (IPAS) at 1-800-622-4845or your local Bureau of Developmental Disability Services or local Aging and In Home Services.